Staying Healthy: HIPAA Training

The Health Insurance Portability and Accountability Act of 1996 is fondly known as HIPAA. It is a law that was enacted to provide protection and safeguard against the issuance of confidential medical information of individual patients. HIPAA specifies that those who work in the medical industry receive training in the laws and procedures of patient information security. Hospitals, physicians, nurses, researchers, and insurance companies are required to understand and be certified in HIPAA rules and regulations. There are those who work as medical staff, clerks and records clerks who must also be trained. HIPAA training teaches policies, organization, and protections as well as the procedures involved in maintaining patient security and privacy rights.

HIPAA Training

If an organization is deemed a covered entity by the medical community that organization is required to provide HIPAA training to all employees, agents, volunteers, trainees and contractors. As a definition, a covered entity handles, stores, and uses private medical information.

HIPAA training can be obtained in several different ways. Generally HIPAA training is completed at the time of first employment with training sessions conducted throughout the employee’s career. Training can be conducted between the execution of agreements, though educational conferences, classes and seminars, on the job training, in newsletter updates, online or several other methods. Whatever way you choose to administer HIPAA training, you will be required to provide employees with certification and keep copies of these certificates on file.

It is possible to incorporate HIPAA training using an agreement entitled a privacy, confidentiality and information security document. This instrument is used at the time employment begins and throughout the employee’s career. Policies of the HIPAA laws and of the clinic will be included and the employee will be tested on HIPAA privacy issues. There should also be signatures from both the employee and the employer stating that training has been offered and the employee is certified. If there is a problem with HIPAA policies or a breach of confidentially and security these documents are the proof that the employee and the employer were trained and signed off on the HIPAA laws.

HIPAA educational courses are dependent on how the employer will handle protected health information and how the employees will use this information. The classes discuss procedures and policies for handling information to be in compliance with HIPAA laws. Written procedures are required to be available in the office, and these written documents describe how patient data is handled, what the policies are in case of a breach, and how a security breach will be documented.

Transmitting Patient Information via Computers

A covered entity stores and exchanges protected medical records through its computer system. HIPAA designates procedures that must be followed. For example computers must be password protected, provide limited access, and have additional back up security procedures. Training regarding the usage of electronic   transmission  of patient data includes computerized exercises developed to create potential HIPAA violations. The tools are given to the employee to resolve the breach. Exercises are documented and graded. This type of training can be very effective when certifying employees in HIPAA security methods.